Tracking is one of the key pillars of a successful business. Without tracking, a business owner simply cannot know what works and what does not. It is also difficult to see the inefficiencies in the business are and how they can be improved upon.
Being able to access your business files anywhere and ensuring that they remain protected is also key in management of documents.
A synchronised encryption solution that protects data against theft from malware, attackers or accidental leaks is therefore an important element and a must have in an organization. With the fast rising of the digital space, hackers are quickly endearing themselves with the latest trends and tricks to their habits.
What's your best bet?
SafeGuard Encryption 8 also called “Always-on” file-level encryption is an example, among the many, of a new security measures that to ensure that all your files and documents remain safe.
The program is capable protecting of protecting data accessed from mobile devices, laptops, desktops, on-premise networks and cloud-based file sharing applications. It also protects files across Windows, Mac, iOS or Android platforms by default. This means that your files are safe and secure from every software you may use to access them.
Until now, the management and adoption of encryption has been viewed as too complex and is not uniformly adopted. According to a survey conducted by Sophos, an international organisation producing antivirus and encryption products nearly 30 years ago;The State of Encryption Today, only 29 per cent of IT managers said they always encrypt smart phones and only 43 per cent of them do the same on Macs, leaving high levels of exposure across an organisation.
Some organisations only do the full disk encryption alone forgetting that it only protects data in the event of the theft or loss of a laptop or mobile device. But data travels everywhere - it’s vulnerable and extremely difficult to protect consistently when shared and opened from multiple devices and cloud-based collaboration applications.
Most encryption software only offer protection on one operating system unlike the Safeguard Encryption 8. It is also encrypts each individual file by default, meaning the risk of hacking is minimal. It also provides password protected files, allowing users to share encrypted files with external recipients.
What the encryption does is it temporarily revokes encryption keys to protect data, and users can automatically get those keys back after the incident is resolved. This is also done the same with Sophos Mobile Control, which seamlessly secures file access rights on smart phones and tablets. Even encrypted documents can be accessed securely within the application’s Secure Work Space feature.
Reasons to consider encryption
According to Dan Schiappa, senior vice president and general manager, End user Security Group, Sophos, there are four key reasons businesses need to consider encryption. The first and most important is protection for sensitive data against hacking and data breaches.
The second is unintended disclosure. People leave mobile phones and USB sticks in the back of taxis and accidentally email documents to the wrong person all the time, exposing files and other private information.
Thirdly, encryption helps companies comply with regulation such as the GDPR, mitigating potentially huge fines. Lastly, the migration to cloud-based services presents a security issue, and encryption can help companies protect data that may be vulnerable.
Data privacy legislation is being introduced all over the world, and organisations of every size should review their data protection measures before they face increased consequences of the evolving technology in the world.